No matter the event type there are a couple of must haves if you want to ensure your guests have a memorable experience – in a good way.

When it comes to events the saying “any press is good press” does not apply. The last thing you want is people mentioning your name in the same breath as complaining about the food being cold or the wait staff being rude. In order to avoid embarrassing moments keep these 5 things in mind when you plan your next event.

1. Space

When choosing your venue you need to factor in enough space to allow your guests to move around comfortably, but not enough that you end up looking like you skimped on the furniture.

Creating a basic floor plan can really help you get a feel of what you will need and where to place it. Be sure to factor in clear pathways to the exits and bathrooms.

2. Food

Simply opt for the best you can afford. Catering should be the largest part of your budget if you are providing your guests with a meal. If time allows get a taste test from at least two comparative suppliers. Most caterers are more than happy to work with you to create a menu to suit your theme or budget so be sure to ask if you have something specific in mind.

3. Lighting

Have a really good think about the mood you are trying to create. Do you want an intimate feel, are people networking and reading name tags? For any event with live music or speeches it is always a good idea to get input from the onsite or local AV team. Sometimes a string of fairy lights can make all the difference.

4. Music

No matter what kind of event you are hosting, music can play a very powerful part. Have you ever sat in a small, silent meeting room waiting for a workshop to begin with a group of people you have never met? Having some innocuous background music playing can not only mask the awkward coughing but catapult your guests into a positive head space.

Technology has changes the game when it comes to providing top notch musical entertainment. A killer Spotify list can take you from dinner to dancing paired with decent quality speakers.

5. Temperature

You seriously cannot underestimate the importance of providing a comfortably heated/cooled space for guests to mingle. I am not just talking about the temperature of the air con but also advising guests of the conditions prior to the day. Providing an array of shaded areas at an outdoor event and having cool water on hand at all times is essential, while some well placed baskets of blankets and a coffee station during cool weather can be the difference between a 9pm and 12am departure.

There is a list of at least 50 others I could go into but this is enough food for thought for now.